Thank you for your interest in setting up as a vendor or
artist, hereinafter called the “Exhibitor”, at the 2018 Foothills Comic Con.
Each booth is 10’ X 10’ pipe and draped areas. All Exhibitors will pay only for the
booth. Tables, chairs, tablecloths, and
electricity are available for an additional fee.
Exhibitors receive 2 badges for the 1st booth
purchased and 2 additional badges for each additional booth purchased. Additional Exhibitor badges can be purchased
for a fee of $10 each. Exhibitor badges
are for Exhibitors only and are not to be resold. Reselling badges is a violation of the terms
of this agreement.
The Artist Alley is the area of the show designed for
established and upcoming artists. Artist
spaces are 10’ X 10’. Tables, chairs,
tablecloths and power are available for an additional fee. These spaces are reserved for aspiring
artists who are selling/promoting their own personal work.
Any Exhibitor wishing to be promoted on our website and
social media, please create a photo of your artwork or product at least 500 px
in size along with a brief bio/description (1 paragraph) and website link to [email protected]. We will be more than happy to add your image,
pending approval and payment has been received, to promote you or your
business.
Exhibitors will need to check in at the loading/unloading
door on the north side of the building prior to setting up. NOTE: The loading/unloading overhead door and
man doors on the west side of the building will be closed during the hours of
the show. Any Exhibitor needing to leave
the building for any reason will need to enter and exit through the front doors.
Assignment of space will be by show management. We will try to accommodate as many special
requests as possible but cannot guarantee where you will be located.
For any questions, contact [email protected] or
call Alaine Kowal at 403-422-1180.
PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING
SPACE AT Foothills Comic Con.
1.
EXHIBITOR BADGES - Exhibitor badges issued by
the Foothills Comic Con must be worn at all times during the show, including
move-in and move-out. Purchasing or
procuring more badges than required for the purpose of resale is strictly
prohibited. Exhibitors found to be
reselling badges risk being removed from the show without a refund and will not
be allowed to exhibit at future shows of the Foothills Comic Con.
2.
EXHIBITOR BOOTHS - Booths must remain intact and
manned throughout the hours of the convention and may not be dismantled prior
to the closing of the convention.
Foothills Comic Con will not be held responsible for any issues arising
from an unmanned booth.
3.
EARLY BREAKDOWN – EARLY BREAKDOWN OF ANY BOOTH
AT THE FOOTHILLS COMIC CON IS NOT ALLOWED.
The loading/unloading area will not be open for breakdown prior to the
close of the exhibition room. If you
break down your space prior to the end of the show, you will be banned from
setting up at future shows. Attendees
have paid for the ability to shop with vendors and artists and expect them to
be set up during show hours. The show’s
management takes this very seriously. It
is unfair to attendees, the show, and other vendors to break down early. If you cannot stay until the end of the show,
please do not set up.
4.
AISLES - All exhibitors must have all belongings
removed from any open aisle prior to the start of the event.
5.
FLOOR MARKING – ONLY Painter’s tape is allowed on
the floor. The foothills Comic Con shall
bear no responsibility for damages or staining to any floor area that is caused
by an Exhibitor. All charges for cleanup
will be charged back to the Exhibitor responsible. Tape is not allowed on any venue walls at any
times.
7. ELECTRICAL
COMPLIANCE - All use of electrical items must be in compliance with venue and
Fire Marshall Rules and Regulations. Use
of electrical outlets is restricted to Exhibitors who have purchased electrical
outlets through the Foothills Comic Con.
Unauthorized use of electrical outlets is not allowed.
8.
NATURE OF EXHIBITS - All exhibits must be in
good taste and be family friendly and non-discriminatory in nature, keeping in
the theme and nature of the event.
Should any exhibit or display be found to not fall within these
guidelines, The Foothills Comic Con reserves the right to remove the Exhibitor
from the show or event with no prior notice or warning and without refund, and
the Exhibitor may be banned from attending all future events.
9.
ADULT MERCHANDISE - Exhibitors must not at any
point sell or openly display any adult oriented material to minors. All adult oriented material must be held under
the table or if displayed it must be covered so minors cannot see and/or access
the material. All adult material
depicting nudity of any sort must be covered.
Adult videos and magazines are not allowed to be openly displayed at any
time. Adult material shall be classified
as all material depicting nudity, sexuality, or conduct that would normally be
considered to be pornographic under Provincial and Federal law. The Foothills Comic Con reserves the right to
make the final determination on what constitutes adult material.
10.
LIABILITY AND SECURITY – Exhibitors must comply with all local,
provincial, and federal laws, and will not hold management liable for any
breaches, losses, or damage to themselves or their property. All Exhibitors agree to hold blameless
Foothills Comic Con, Foothills Fetal Alcohol Society and all Foothills Fetal
Alcohol Society staff members, volunteers, and workers against any loss,
damage, theft, expenses, claims or actions arising from any personal or
property damage, loss, or theft due to said Exhibitor’s participation in
Foothills Comic Con. In addition, all Exhibitors
acknowledge that neither Foothills Comic Con nor Foothills Fetal Alcohol
Society will provide or maintain insurance coverage for vendors/artists persons
or property. It is each vendor’s/artist’s
sole responsibility to obtain insurance covering loss.
11.
SALES - All merchandise bought or sold at the
Foothills Comic Con is done strictly between Exhibitors and
attendees/buyers. Foothills Comic Con is
not party to or responsible in any way for any transactions made between said
parties
12.
NO WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIVES, OTHER SHARP
ITEMS, TASERS, LASERS, ETC. Anyone who
attempts to sell weapons at the show will be asked to remove the items from
their booth. Repeat offenders will be
asked to leave the show immediately and no refund will be given.
13.
NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES
ARE ALLOWED. WE DO NOT ENCOURAGE SMOKING
OF ANY KIND. IF YOU SELL VAPE, TOBACCO,
OR ANY TYPE OF SMOKING ITEMS AT THE SHOW YOU WILL BE ASKED TO LEAVE, AND NO
REFUND WILL BE GIVEN.
14.
No bootleg DVD’s or CD’s. Anyone selling unauthorized merchandise that
infringes upon copyright or licensing agreements will be asked to leave the
show. No refunds will be given if you
break this rule and are asked to leave.
15.
FIRE CODES - Exhibitor displays must meet all
Provincial and Federal fire codes and will be subject to Fire Marshal
inspection prior to the opening of the event.
No portion of a display, product, boxes, packing materials, etc. shall
obstruct any aisle or doorway. No fire
extinguishers, hose cabinets, fire exits, and/or fire alarms shall be blocked
or covered at any time during the event.
16.
SMOKING POLICY – The Crescent Point Regional
Field House’s smoking policy states – “Smoking is not permitted in the facility
or within 20 metres of the facility.
17.
Exhibitors agree to abide by all rules and
regulations put in place by the venue at which they are exhibiting. The exhibitor agrees and understands that the
venue shall have final determination in regards to regulatory infringements in
regards to their set rules and regulations.
18.
No outside food vendors are allowed. The Crescent Point Regional Field House and
Foothills Comic Con have an exclusive on food sales.
19.
Nudity is NOT allowed in the Crescent Point
Regional Field House under any circumstances.
20.
No Bingo, Lottery type gaming (or gambling of
any sort) is allowed.
21.
GST is the responsibility of the vendor/artist
to collect according to all provincial and federal laws.
22.
Any damage caused to the building or its
furnishings by an Exhibitor are the sole responsibility of the Exhibitor.
25.
Abandoned property: Any property not removed from the Crescent
Point Regional Field House that has not been claimed within forty-eight (48)
hours following the end of the event will be considered abandoned by the Exhibitor.
26.
Foothills Comic Con reserves the right to
change, amend, and add to the rules and regulations of the show at
anytime. In the event that new rules are
added that prevent you from selling your core product, you will be notified and
refunded in full.
27.
The Foothills Comic Con reserves the right to
remove any Exhibitor who disregards and/or breaches any policy as written in
this document without refund. The
Foothills Comic Con also reserves the right to remove any Exhibitor that
disregards any venue rules, or city, provincial, or federal laws without
warning and without refund and may not be allowed to return in the future.
Crescent Point Regional Field House
Field House Drive East
Aldersyde, Al