GalaxyCon Louisville Panel Submission Form
All fields are required.
Scroll down to submit a panel for GalaxyCon Louisville GalaxyCon Louisville will program over 300 hours of events, and we seek creative and outgoing people from the Louisville area to talk about their favorite fandoms. SOME POPULAR IDEAS INCLUDE: Fan Trivia Cosplay Workshops Crafting Sewing Worbla Prop-Making Makeup Special Effects Steampunk Workshops Popular Fan Run Panels Con Survival 101 Overcoming Post Con Depression Sing-A-Longs Why ____ Is The Best History of ____ Fandom Anime Music Videos (AMVs) Tabletop Game Demos Old School Anime, Comics, Science Fiction, etc Speed Fandom Friending We’re open to your original creative ideas too! This list is just to get your ideas flowing. When you submit a good suggestion, we are likely to accept it, so be careful not to submit more ideas than you actually want to run. Each submission represents a possible hour you want to run something at the show. You will receive ONE admission pass per panel. The main host listed on the form will only receive one admission ticket per panel, for the day of that panel. Groups with multiple members are encouraged to lead several panels in order to cover admission for more members. GalaxyCon Louisville is not responsible for any additional admission. Please submit all panels individually, not all of the panels on one submission form. 1. Early Panel & Event Registration deadline is July 15, 2019. Late/Waitlist Panel Registration deadline is September 25, 2019. The earlier you submit your panel, the better chance you have of approval and a good time slot. No panels will be approved after September 25th, 2019. If you would like to host your own panel, it’s easy! Just fill out the form below and submit to us for consideration. 2. Preparation goes a long way. Be sure you complete your request form completely and accurately. Check to ensure that your topic is relevant, your descriptions accurately match your panel’s title and content, and show us that you have put a great deal of thought into your presentation. 3. Panels should reflect an aspect of the fandoms we represent. GalaxyCon Louisville will not approve panels if we feel the material is not appropriate for our convention. 4. Make sure your panel is appropriate. We pride ourselves on being family friendly, which means that your panel is not demeaning, rude, embarrassing, or derogatory to anyone. 18+ panels are allowed, but you are responsible for checking IDs at the door. We do not allow “Truth or Dare” type panels or "Ask a Character" events due to the nature of the questions. 5. Please be flexible on availability. If you are flexible on when you can run your panel, that increases the chances we will find an acceptable time-slot for you. 6. Notify us at email@example.com immediately of any changes or problems as soon as they arise. 7. It is the responsibility of the panelist to meet with the AV team at the convention at least an 20 minutes before their panel starts if they wish to use computers or other devices in their panel. Please note that GalaxyCon Louisville does NOT provide laptops in the panel rooms. We do provide speakers, projectors, and microphones upon request. 8. Be respectful to GalaxyCon Louisville staff, volunteers, and the other panelists. 9. Start on time and end on time. All panels should end in enough time for you to clean up and remove your materials so the next panel can start on time. 10. Be a registered attendee at GalaxyCon Louisville. For hosting a panel, the main host listed on the form will only receive one admission ticket per panel, for the day of that panel. Groups with multiple members are encouraged to lead several panels in order to cover admission for more members. GalaxyCon Louisville is not responsible for any additional admission. 11. GalaxyCon Louisville will notify all panelists if their panel has been accepted by October 1, 2019. Because of over scheduling, your panel may be canceled even after it has been approved. In that case, you will still receive an admission ticket for that day. 12. Every attempt will be made to ensure that the Panelist/s will be scheduled for their preferred day and time, and GalaxyCon Louisville will also attempt to avoid scheduling the Panelist/s for any major events that the Panelist may have an interest in attending, though no guarantees can be made. Make sure to note any event that you do not want to miss on the Panel Request Form. 13. GalaxyCon Louisville will provide AV support, within reason. Please note that laptops are NOT provided. We strongly encourage you to have a back-up plan because regardless of how well you or we plan.
14. You cannot charge an admission fee for a panel. You may charge a small ($5 or less) materials fee for a workshop if you clear it with us first. If you need to do this, please include information about that in your panel description.
Primary Contact Number
Host Organization or Host Stage Name if Applicable (Note: only one admission pass per panel):
Your Mobile Phone Number:
Length of time requested for Panel or Event (Note: Most panels are 45 minutes to 1 hour):
What day/time is preferred? When are you not available to host the panel/event? Also, are there any main events that you don’t want to miss?
What is your age? You must be over the age of 18 to host a panel.
Have you hosted a panel at a convention before? If so, where?
Emergency Contact Name/Number:
Any special requests?
About GalaxyCon Louisville 2019
GalaxyCon Louisville is a 3 day festival for fans of pop culture, superheroes, science fiction, fantasy, anime, cartoons, video games, and wrestling. The event features celebrity guests, comic book creators, voice actors, entertainers, industry guests, cosplayers, exhibitors, artists, writers, and wrestlers.
Tickets grant access to the exhibition hall, panels, Q&A’s, films & shorts, costume & cosplay contests, parties, anime viewing, workshops, video gaming, board gaming, wrestling shows and more!
People are encouraged to dress up in costume or come as they are for this family friendly event. Kids 9 & Under are free with a paying adult.
GalaxyCon Louisville will take place Nov 22- 24, 2019 at the Kentucky International Convention Center located at
221 S 4th St, Louisville, KY 40202.
GalaxyCon Louisville was originally called Supercon, but we have changed the name after selling the "Florida Supercon" event to ReedPOP along with the rights to the name "Supercon." The same people who brought you Louisville Supercon in 2018 are still running GalaxyCon Louisville in 2019 & beyond.
November 22nd - 24th, 2019
Kentucky International Convention Center
221 South 4th Street