Schedule Submission Form
All fields are required.
Panels
are discussions, lectures, show and tell or rants about any and all
parts of fandom. Comic Books, Anime, Cosplay, Animation, Sci-Fi,
Fantasy, Steampunk, Video Games, etc… If you have a specialty and want
to talk about it, an area of expertise in fandom and you want to share
it with the con, we’d love for you to submit a panel for consideration.
We appreciate all ideas, no matter how big or small, but if your panel
has logistical needs, please indicate it completely on your form. We
will try our best to accommodate your panel.
Please
be aware this is a commitment you are making. So if you decide to
submit a Application For Programming Request form, please make sure that
you CAN present the panel. Once we make the schedule, we are depending
upon you to show up on time and run your panel. If anything happens and
you can’t make your panel, notify us immediately. Also, if you’re not
really comfortable speaking in front of people, then chairing a panel
may not be for you. Remember, the normal length of a panel is an hour,
so we’d like to stress the need for outgoing people with a good base of
knowledge to draw from. You will receive ONE admission pass per panel. The
main host listed on the form will only receive one admission ticket per
panel, for the day of that panel. Groups with multiple members are
encouraged to lead several panels in order to cover admission for more
members. ToyXpo is not responsible for any additional admission. Please
submit all panels individually, not all of the panels on one submission
form.
1. Application For Programming Request deadline is January 1, 2019. The
earlier you submit your panel, the better chance you have of approval.
No panels will be approved after that date. If you would like to host
your own panel, it’s easy! Just fill out the form below and submit to us
for consideration.
2. Preparation goes a long way. Be
sure you complete your request form completely and accurately. Check to
ensure that your topic is relevant, your descriptions accurately match
your panel’s title and content, and show us that you have put a great
deal of thought into your presentation.
3. Panels should reflect an aspect of the fandoms we represent. Toycon does reserve the right to reject panels if we feel the material is not appropriate for our convention.
4. Make sure your panel is appropriate. We
pride ourselves on being family friendly, which means that your panel
is not demeaning, rude, embarrassing, or derogatory to anyone. We do not
allow “Truth or Dare” type panels or "Ask a Character" events due to
the nature of the questions.
5. Toycon does not accept panels that require an admission fee. All
of ToyCon panels are to be open to any and all registered attendees;
attendees should only need their convention badge to attend a panel. A
small materials only fee may be charged on a case by case basis that
involve creating crafts. Prior to submitting a panel that might require
the material fee please email info@vegastoycon.com prior to
submission.
6. Guest panels have priority. Because
scheduling for these panels can be erratic and take up much of
‘prime-time’ programming between Noon and five pm on Saturday and
Sunday, being flexible on your scheduling increases the chances we will
find an acceptable time-slot for your panel.
7. Notify us at info@vegastoyconcom immediately of any changes or problems as soon as they arise.
8. It is the responsibility of the panelist to meet with the AV team at the convention at
least an 20 minutes before their panel starts if they wish to use
computers or other devices in their panel. Please note that Toycon does
NOT provide laptops in the panel rooms. We do provide speakers,
projectors, and microphones upon request.
9. Be respectful to Toycon staff, volunteers, and the other panelists.
10. Start on time and end on time. All panels should end in enough time for you to clean up and remove your materials so the next panel can start on time.
11. Be a registered attendee at Toycon. For
hosting a panel, the main host listed on the form will only receive one
admission ticket per panel, for the day of that panel. Groups with
multiple members are encouraged to lead several panels in order to cover
admission for more members. Toycon is not responsible for any
additional admission.
12. Toycon will notify all panelists if their panel has been accepted by January 15th 2019. Because
of over scheduling, your panel may be canceled even after it has been
approved. In that case, you will still receive an admission ticket for
that day.
13. Every attempt will be made to ensure that the Panelist/s will be scheduled for their preferred day and time, and
Toycon will also attempt to avoid scheduling the Panelist/s for any
major events that the Panelist may have an interest in attending, though
no guarantees can be made. Make sure to note any event that you do not
want to miss on the Panel Request Form.
14. Toycon will provide AV support, within reason. Please note that laptops are NOT provided. We strongly encourage you to have a back-up plan.
