Thank you for applying to join us at the 2nd annual Empire Game Expo on July 11th & 12th at the Albany Capital Center!
STANDARD EXHIBITOR BOOTH PRICE: $200 (10'x8' space with 1 6' table). Increases to $250 after June 1!
Each exhibitor space is a 10'x8' "booth" with 1 6' table. This means there will be a 2 feet of clearance on either side of your table, and 5-6 feet behind. Vendors are permitted to bring extra tables/chairs/shelving/banners etc as long as it fits inside your 10'x8' exhibitor space. You may NOT extend into the aisle or into your neighbors space. Each space comes with 2 chairs & 2 weekend passes.
There is no pipe and drape as we prefer to keep an open exhibition floor. Spaces will be marked on the floor. If you are bringing a banner, you will need your own stand as there is no pipe and drape behind your space.
If you require additional vendor badges beyond the ones included with your space, you will need to purchase them at a rate of $20/person (covers both days).
IMPORTANT: Exhibitors must attend their booth space during all hours of Empire Game Expo. Show hours: Saturday 9:30AM (VIPS) 10:00AM (General Admission) until 6:00PM, Sunday 9:30AM (VIPS) 10:00AM (General Admission) until 5:00PM. Exhibitors who arrive late or leave early will be excluded from future shows.
VENDOR SPACE IS ASSIGNED ON A FIRST COME, FIRST SERVE BASIS. IF YOU APPLY AND PAY FOR YOUR SPOT EARLY, YOU HAVE A GREAT CHANCE OF GETTING A PRIME SPOT!
VENDORS GET FREE ADMISSION TO OUR OFFICIAL AFTER PARTY (details TBA).
Electricity for vendors is an additional $65 and can be purchased below. FREE ELECTRICITY FOR VIDEO GAME DEVS!
Wi-Fi access for vendors is an additional $20 and can be purchased below. Wi-Fi code can be obtained from the registration booth.
Please be aware that your spot is not reserved until your application has been approved and payment has been recorded.
Outside food and beverages are not allowed in the Albany Capital Center.
EXHIBITOR SETUP HOURS:
Friday, July 10th 6PM-10PM
Saturday, July 11th 7AM-9:30AM
Sunday, July 12th (refresh stock only, no loading dock access until show closes) 8AM-9:30AM
VERY IMPORTANT: Exhibitors MUST be set up by 9:30AM on both Saturday & Sunday for our VIP guests. General admission is at 10:00AM. Exhibitors also MUST stay set up until show closes at 6:00PM on Saturday and 5:00PM on Sunday. Exhibitors who arrive late or close up early will be barred from attending future events.
The Albany Capital Center’s loading dock is located on the left side of the building at 54 Howard Street. Exhibitors will be able to pull off the street into the loading dock. The ACC Security Team will work with the exhibitors to assist them with parking as space allows. No parking is allowed on the loading dock for any reason and vehicles that are not being unloaded or loaded must be removed from the dock. Any vehicle left unattended will be towed. The Exhibitor will have 30 minutes to move in/out freight and take elevator to the event location within the convention center. The exhibitor will be requested to move their vehicle off of the loading dock once their 30 minutes is up.
We suggest that all exhibitors bring their own carts as carts will not be made available for move in or move out.
Should exhibitors have only a few items to move in/out, the ACC would like to suggest using the parking in the Albany Capital Center’s parking garage. Should exhibitors choose to park in the parking garage (Levels 1, 2, or 3), there is access to a passenger elevator that can be used to bring you up to the 1st Level of the convention center.
PARKING: Three levels of our paid-parking garage are located beneath the Albany Capital Center. Event rate is based on activity in the complex. The GPS Address for the Albany Capital Center Parking Garage entrance is: 7 Wendell Street, Albany, NY, 12207.
There may also be free street parking on weekends in the surrounding area (but it fills up FAST).
In addition to the dedicated ACC Garage, the following garages are all directly connected to the ACC via enclosed walkways: • Times Union Center Parking Garage, located at 100 Beaver Street Albany, NY 12207 • Renaissance Albany Parking Garage, located at 49 Howard Street, Albany NY 12207 • Empire State Plaza Visitor Parking Lot, located at S Mall Arterial, V Lot, Albany NY 12207
Freight Elevator: To move from the Albany Capital Center’s
Loading Dock to Levels 1 and 2, a Freight
elevator must be used.
EMPIRE GAME EXPO EXHIBITOR / VENDOR / ARTIST TERMS & CONDITIONS - BY SIGNING BELOW, YOU AGREE TO ABIDE BY THE FOLLOWING TERMS AND CONDITIONS FOR BECOMING AN EXHIBITOR AT EMPIRE GAME EXPO 2020 ON JULY 11th & 12th, 2020 AT THE ALBANY CAPITAL CENTER.