EXHIBIT SPACE APPLICATION Application Details
Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Developer, Crafts Person, Artist, Writer or Filmmaker at Florida Supercon 2019. After filling out this form, you will receive an email regarding your approval status. From there, follow the link to reserve and purchase your space.
PLEASE NOTE THAT AN APPLICATION APPROVAL DOES NOT GUARANTEE A SPACE. YOU MUST PAY FOR YOUR BOOTH IN ORDER FOR A SPACE TO BE RESERVED AND ASSIGNED. There is a chance that more applications will be approved than we have space for, so do not delay once you receive your purchase link.
After our hall sells out, you may fill out the form to join our 'Wait list'. If space has been made available, you will be notified. If a purchase off the wait list is not made within a timely manner, the booth will move to the next person on the list.
Please email amber@reedpop.com or call 203-840-5867 for additional assistance.
Information
Exhibitor Information:
Convention Event Hours / Exhibition Room Hours:
Thursday, 1:00 PM - 1:00 AM / 1:00 PM - 8: 00 PM
Friday, 10:00 AM – 1:00 AM / 10:00 AM – 8:00 PM
Saturday, 10:00 AM – 2:00 AM / 10:00 AM – 8:00 PM
Sunday, 10:00 AM – 8:00 PM / 10:00 AM – 6:30 PM
Exhibitors who arrive on Wednesday between 10 AM and 11 PM, or Thursday between 8 AM and 12PM check in at the Exhibitor check in table by the loading dock. There will be no check in after 12 PM on Thursday. Anyone checking in late must check in at the front Info table in the main lobby near pre-registration. You will be notified of your assignment prior to the event; However, there may be changes. All badges must be picked up at the show and will not be mailed prior to the event.
Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.
Electrical service is available directly from the electrical services company with the Miami Beach Convention Center. A Convention Services Fact Sheet will be emailed to you with information. Please remember to order in a timely manner if you wish to receive the early incentive rates.
PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT FLORIDA SUPERCON
* NO FOOD
* NO VAPE or TOBACCO PRODUCTS
* NO SWORDS, KNIVES, GUNS, or WEAPONS
* NO BOOTLEGS
* NO HOVERBOARDS
* NO AIRSOFT
* NO LIVE ANIMALS
* NO GAMES OF CHANCE
* NO EXCESSIVE NOISE
* NO TIME SHARES, VACATION PACKAGES, OR VACATION CLUBS
EXHIBITOR & VENDOR BOOTHS
STANDARD CORNER BOOTHS: $995
STANDARD INLINE BOOTHS: $795
Standard booths are 10×10 with Pipe and Drape.
These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth. Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable. Please note that by purchasing exhibitor space at FLORIDA SUPERCON you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 3/1/19 . Any booth reservations not paid in full by 3/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 3/1/19 require payment in full. No deposits will be accepted after 3/1/19.
PREMIERE CORNER BOOTHS (Front of Show): $2,750
Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.
Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.
Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (3 badges for 1 booth, 5 badges for 2 booths, 6 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is included in the price of this booth. Additional exhibitor badges are $90. Badges are non-transferable. Please note that by purchasing exhibitor space at FLORIDA SUPERCON you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 3/1/19 . Any booth reservations not paid in full by 3/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 3/1/19 require payment in full. No deposits will be accepted after 3/1/19.
PREMIERE CORNER BOOTHS (Front of Show 2nd Position): $2,500
Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.
Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.
Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can.
Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is included in the price of this booth. Additional exhibitor badges are $90. Badges are non-transferable. Please note that by purchasing exhibitor space at FLORIDA SUPERCON you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 3/1/19 . Any booth reservations not paid in full by 3/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 3/1/19 require payment in full. No deposits will be accepted after 3/1/19.
NON-GENRE BRAND 10X10 CORNER BOOTHS: $1295
NON-GENRE BRAND 10X10 INLINE BOOTHS: $1050
These booths are for Brands outside of the geek / comic con genre to promote their services. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable. Please note that by purchasing exhibitor space at Florida Supercon you are agreeing to the terms and conditions listed at the bottom of the page.
CRAFTSPERSON BOOTHS
CRAFTSPERSON CORNER BOOTHS: $650 SOLD OUT
CRAFTSPERSON INLINE BOOTHS: $500
These 8 'x 10' pipe and drape booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items.
INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two craftsperson booths (only one corner and one inline) per exhibitor. You are unable to purchase two corner booths. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional eight foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable. They may not be sold or used as prizes or giveaways.
Limit of 2 per organization. Please note that by purchasing exhibitor space at Florida Supercon you are agreeing to the terms and conditions below.
PREMIUM ARTIST / PUBLISHER / COSPLAYER / WRITER / FILMMAKER BOOTHS
PREMIUM ARTIST CORNER BOOTH: $650 SOLD OUT
PREMIUM ARTIST INLINE BOOTH: $500 SOLD OUT
Independent Publisher and Premium Artist/Writer/Developer/Filmmaker/Cosplayer corner booths are 8′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, Video Game Developers, Filmmakers, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two Indie Press booths (one corner and one inline) per company. You are unable to purchase two corner booths or two inlines. If you are and indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional eight foot table for the 2nd face out.
Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Limit of 2 per organization. Please note that by purchasing exhibitor space at Florida Supercon you are agreeing to the terms and conditions below.
ARTIST ALLEY: $275
CRAFTSPERSON TABLES: $275
The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers.
Artist spaces are approx. 6 foot wide by 6 foot deep and come with with (1) six foot long table, 2 chairs and 2 Badges. Badges are non-transferable. They may not be sold or used as prizes or giveaways. These tables are placed directly next to each other in a row. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist / writer. Artist alley is not designed for Craft Person’s wishing to sell hand made items such as jewelry, clothing, craft items, plushies etc. Crafts Person’s are however eligible for Crafts Person Tables/Booths. Electricity is available from the convention center. Information on purchasing electricity will be emailed a few weeks before the show. Additional exhibitor badges are $90. Badges are non-transferable. They may not be sold or used as prizes or giveaways. By purchasing an artist table for Florida Supercon you agree to the terms and conditions listed on the checkout page. Limit 2 per artist.
COSPLAY ALLEY TABLES: $275
Cosplay Tables are 6′ tables and located adjacent to artist alley.
These tables are specifically for Cosplayers who are selling their own prints and HAND CRAFTED cosplay creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. If you have a few original designs on t-shirts of your original art in addition to your own crafts, those items are allowed at a craftsperson's table.There is a limit of one cosplay tables per exhibitor. Each table comes with 2 exhibitor badges, a small company sign, and a small garbage can.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at Florida Supercon you are agreeing to the terms and conditions below. Limit 1 per cosplayer
For any questions contact amber@reedpop.com or call 203-840-5867.
Terms and Conditions and Disclaimer
PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT FLORIDA SUPERCON1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. FLORIDA SUPERCON will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee's have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.
2. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless FLORIDA SUPERCON and all FLORIDA SUPERCON staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in FLORIDA SUPERCON. FLORIDA SUPERCON agrees to pay for overnight security in the main exhibit hall. Exhibitors should take reasonable measures to cover their items before they leave their booths at night. Exhibitors are responsible for their own security during show hours.
3. In addition, all vendors/exhibitors/artists acknowledge that FLORIDA SUPERCON and all FLORIDA SUPERCON staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.
4. FLORIDA SUPERCON in no way endorses any artists/vendors/exhibitor's merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of FLORIDA SUPERCON. Artists/vendors/exhibitors do not represent FLORIDA SUPERCON in any way.
5. All merchandise bought or sold at the FLORIDA SUPERCON is done strictly between artists/vendors/exhibitors and attendees/buyers, FLORIDA SUPERCON is not party to or responsible in any way for any transactions made between said parties.
6. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIFES, OTHER SHARP ITEMS, TAZERS, LASERS, ETC... ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.
7. NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES OR PARAPHERNALIA ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS OR PARAPHERNALIA AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.
8. No Bootleg Merchandise, DVD’s or CD’s. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.
9. No outside food vendors are allowed. The Miami Beach Convention Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.
10. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the shows management.
11. No Live Animals. Exhibitors may not engage in the sale of living animals at the event.
12. Nudity is NOT allowed in the convention center under any circumstances.
13. No source of gambling. No Bingo. No Games of Chance, No Lottery type gaming is allowed.
14. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.
15. State tax is the responsibility of the artist/vendor to collect according to state laws.
16. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted
17. No exhibit may block or interfere with other exhibits or with the aisle space. This includes use of excessive noise. Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.
18. Should you (the exhibitor) find that you are not able to attend FLORIDA SUPERCON and have already paid for your space, the policy is as follows: A refund will be given - minus a $150 cancellation fee for Each Exhibitor Booth prior to 3/15/19, $100 for each premium artist/craftsperson and $75 for Each Artist Table prior to 3/15/19. Between 3/15/19 and 6/15/19 a refund will be given minus a $250 cancellation fee for Each Exhibitor Booths, $200 for each premium artist/craftsperson and $125 for Each Artist Table. Between 6/15/19 and 6/1/19 a refund will be given minus a $350 cancellation fee for Each Exhibitor Booth, $300 for each premium artist/craftsperson and $150 for Each Artist Table. Up through the show a refund will be given minus a $450 cancellation fee for Each Exhibitor Booth, $300 for each premium artist/craftsperson and $150 for Each Artist Table.
19. Abandoned Property: Any property not removed from the Miami Beach Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.
20.Exhibitors have given permission to be photographed and recorded for any and all future Supercon use.
21. FLORIDA SUPERCON reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that you new rules are added that prevent you from selling your core product, you will be notified and refunded in full.
For questions about vendor space, placement and availability, contact amber@reedpop.com or call 203-840-5867.
