General Rules and Guidelines for VENDORS AND ARTIST
COMPLETING THIS APPLICATION IS NOT A GUARANTEE OF SPACE. PLACEMENT OF YOUR BOOTH AND/OR TABLE IS AT GIGANTICON AND/OR FIRE MARSHAL DISCRETION. PLEASE KEEP A FULL COPY OF YOUR AGREEMENT.
VENDOR QUALIFICATIONS GIGANTICON reserves the right to determine eligibility to participate in the Event and to restrict or remove any Vendor which GIGANTICON, in its sole discretion, believes is objectionable, inappropriate, or does not compliment and/or comply with GIGANTICON discretion. Vendors must register by legal business name with no authority to lease/sublease spaces—shared spaces allowed upon application/approval only. No adults only materials may be displayed or sold without prior written permission of GIGANTICON.
SPACE ASSIGNMENTS Vending spaces must be open for business during the Event hours and will be assigned and/or reassigned by GIGANTICON at its sole discretion and in consideration of Fire Marshal Recommendation for safety and traffic whereas, in such an event, you may find your space moved per safety and traffic. Unused spaces are non-transferable and will be returned to GIGANTICON at its sole discretion.
BOOTH SPACE LIMIT Height is not to exceed 10 feet and stay within the designated 10' x 8' space provided.
NON-COMPLIANCE EJECTIONS ARE INELIGIBLE FOR REFUND AND NO REFUND SHALL BE ISSUED. THIS CONTRACT SHALL BECOME BINDING AND EFFECTIVE UPON CONTRACT SIGNED BY VENDOR AND COUNTER-SIGNED BY A DULY AUTHORIZED GIGANTICON REPRESENTATIVE. THIS HCC AGREEMENT IS BOUND BY AND SUBJECT TO TEXAS LAW.
VENDOR / GIGANTICON CANCELLATIONS
Vendor Cancellations greater than 30 days prior to opening day of Event will be refunded total due, less $75.00 and no refunds issued for cancellations made less than 30 days prior to opening Event day. GIGANTICON may terminate contract immediately (and Vendor’s participation in Event) without further notice or obligation to refund monies previously paid upon failure to make full payment required by this contract, additionally, Returned Checks and/or insufficient funds will incur a $25.00 processing fee. If GIGANTICON cancels the Event due to beyond reasonable controllable circumstances (such as acts of God (natural disaster), acts of war and/or terrorism, fire, government emergency, labor strike or unavailability of Exhibiting Facility) GIGANTICON shall refund each Vendor its rental payment previously paid, minus a share of costs/expenses incurred, in full satisfaction of Organizer's liabilities to Vendor in the event of said circumstances and does not include favorable weather.
ELECTRICITY Usage and pricing of Electricity is managed by facility, GIGANTICON will only acknowledge electricity requests through this agreement to ensure facility readiness.
CONTRIBUTING SPONSOR Unless participant wishes to remain an anonymous donor, Contributing Sponsorship requires vector logo, business information, and images (of product) to be used for promotional purposes (logo on merchandise and/or pamphlets, social media pages, and on dedicated items during Event).
Friday, September 29, 2023: 10:00AM – 8:00PM (Access through vendor dock area in the rear of the convention center)
Saturday, September 30, 2023: 8:00AM – 9:30AM (Access through vendor dock area - do not use attendee entrances)
Sunday, October 1, 2023: 8:00AM – 9:30AM (Access through vendor dock area - do not use attendee entrances)
Saturday, September 30, 2023: 9:30AM - 6:00PM (VIP attendees allowed entrance 30 minutes early)
Sunday, October 1, 2023: 9:30AM - 5:00PM (VIP attendees allowed entrance 30 minutes early)
Sunday – October 1, 2023: - 5:00PM - 10:00PM (Dock doors open at 5:00pm)