Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Developer, Crafts Person, Artist, Writer or Filmmaker at GALAXYCON LOUISVILLE 2019. After filling out this form, you will receive an email regarding your approval statues. From there, follow the link to reserve and purchase your space.
PLEASE NOTE THAT AN APPLICATION APPROVAL DOES NOT GUARANTEE A SPACE. YOU MUST PAY FOR YOUR BOOTH IN ORDER FOR A SPACE TO BE RESERVED AND ASSIGNED. There is a chance that more applications will be approved than we have space for, so do not delay once you receive your purchase link.
After our hall sells out, you may fill out the form to join our 'Wait list'. If space has been made available, you will be notified. If a purchase off the wait list is not made within a timely manner, the booth will move to the next person on the list.
Please email louisville@galaxycon.com or call 919-907-0424 for additional assistance.
Convention Event Hours / Exhibition Room Hours:
Friday, 12:00 PM – 1:00 AM / 12:00 PM – 8:00 PM
Saturday, 10:00 AM – 2:00 AM / 10:00 AM – 8:00 PM
Sunday, 10:00 AM – 8:00 PM / 10:00 AM – 6:30 PM
Exhibitors who arrive on Thursday between 10 AM and 11 PM, or Friday between 8 AM and 11AM check in at the Exhibitor check in table by the loading dock. There will be no check in after 11 AM on Friday. Anyone checking in late must check in at the front Info table in the main lobby near pre-registration. You will be notified of your assignment prior to the event; However, there may be changes. All badges must be picked up at the show and will not be mailed prior to the event.
Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.
Electrical service is available directly from the electrical services company with the Kentucky International Convention Center. A Convention Services Fact Sheet will be emailed to you with information. Please remember to order in a timely manner if you wish to receive the early incentive rates.
PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT GALAXYCON LOUISVILLE
* NO FOOD
* NO VAPE or TOBACCO PRODUCTS
* NO SWORDS, KNIVES, GUNS, or WEAPONS
* NO BOOTLEGS
* NO HOVERBOARDS
* NO AIRSOFT
* NO LIVE ANIMALS
* NO GAMES OF CHANCE
* NO EXCESSIVE NOISE
* NO TIME SHARES, VACATION PACKAGES, OR VACATION CLUBS
STANDARD CORNER BOOTHS: $750
STANDARD INLINE BOOTHS: $625
Standard booths are 10 X 10 with Pipe and Drape.
These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth.
Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity and internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below.
There is a 50% deposit required to hold space, with 100% balance due by 7/1/19. Any booth reservations not paid in full by 7/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 7/1/19 require payment in full. No deposits will be accepted after 7/1/19.
PREMIERE CORNER BOOTHS (Front of Show): $1500
Premiere booths are 10' X 10' corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.
Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.
Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity and internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below.
There is a 50% deposit required to hold space, with 100% balance due by 7/1/19. Any booth reservations not paid in full by 7/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 7/1/19 require payment in full. No deposits will be accepted after 7/1/19.
NON-GENRE BRAND 10 X 10 CORNER BOOTHS: $995
NON-GENRE BRAND 10 X 10 INLINE BOOTHS: $795
These booths are for Brands outside of the geek / comic con genre to promote their services. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and 1 additional badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity and internet is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below.
CRAFTSPERSON CORNER BOOTHS: $525
CRAFTSPERSON INLINE BOOTHS: $395
These 10′ X 10′ pipe and drape booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two craftsperson booths (only one corner and one inline) per exhibitor. Limit of two booths per organization.
Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity and internet are available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below.
PREMIUM ARTIST CORNER BOOTH: $525
PREMIUM ARTIST INLINE BOOTH: $395
Independent Publisher and Premium Artist/Writer/Filmmaker booths are 10’ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, Filmmakers, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two Indie Press booths per company. If you need more booth space, you will be required to purchase an exhibitor booth at full price. If you are an indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. Each booth comes with exhibitor badges (2 badges for 1 booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.
Electricity and internet are available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below.
ARTIST ALLEY: $175
CRAFTSPERSON TABLES: $175
The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers. Artist spaces are approx. 8'x6' and come with with one eight foot long table, 2 chairs and exhibitor badges (2 badges for one table, or 3 badges for two tables). Badges are non-transferable. They may not be sold or used as prizes or giveaways. Only two spaces may be purchased per artist. If you need more space, we suggest you upgrade to an Exhibitor or Premium Artist Booth. These tables are placed directly next to each other in a row. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist / writer.
Electricity and internet are available from the convention center. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. By purchasing an artist table for GALAXYCON LOUISVILLE you agree to the terms and conditions below.
Craftsperson Tables are 8′ tables and located in artist alley. These tables are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. If you have a few original designs on t-shirts of your original art in addition to your own crafts, those items are allowed at a craftsperson table. Craftsperson spaces are approx. 8'x6' and come with with one eight foot long table, 2 chairs and exhibitor badges (2 badges for one table, or 3 badges for two tables).
Electricity and internet are available from the convention center. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing a craftspersons table at GALAXYCON LOUISVILLE you are agreeing to the terms and conditions below. Limit 2 per craftsperson.
COSPLAY TABLES: $175
Cosplay Tables are 8′ tables and located adjacent to artist alley. These tables are specifically for Cosplayers who are selling their own prints and HAND CRAFTED cosplay creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. There is a limit of one cosplay table per Cosplayer. Each table comes with two exhibitor badges, a small company sign, and a small garbage can.
Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $60. Badges are non-transferable. They may not be sold or used as prizes or giveaways.
PLEASE NOTE THAT BY PURCHASING EXHIBITOR SPACE AT GALAXYCON LOUISVILLE YOU ARE AGREEING TO THE TERMS AND CONDITIONS BELOW.
For any questions contact louisville@galaxycon.com or call 919-907-0424