GalaxyCon Raleigh 2019 Application :: EXHIBIT SPACE APPLICATION


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EXHIBIT SPACE APPLICATION Application Details

Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Developer, Crafts Person, Artist, Writer or Filmmaker at GalaxyCon Raleigh 2019. After filling out this form, you will receive an email regarding your approval statues. From there, follow the link to reserve and purchase your space.

PLEASE NOTE THAT AN APPLICATION APPROVAL DOES NOT GUARANTEE A SPACE. YOU MUST PAY FOR YOUR BOOTH IN ORDER FOR A SPACE TO BE RESERVED AND ASSIGNED. There is a chance that more applications will be approved than we have space for, so do not delay once you receive your purchase link.

After our hall sells out, you may fill out the form to join our 'Wait list'. If space has been made available, you will be notified. If a purchase off the wait list is not made within a timely manner, the booth will move to the next person on the list

Please email raleigh@superconventions.com or call (919) 907-0424 for additional assistance.


Information

Exhibitor Information:
Convention Event Hours / Exhibition Room Hours:

Thursday, 1:00 PM - 1:00 AM / 1:00 PM - 8:00 PM
Friday, 10:00 AM – 1:00 AM / 10:00 AM – 8:00 PM
Saturday, 10:00 AM – 2:00 AM / 10:00 AM – 8:00 PM
Sunday, 10:00 AM – 8:00 PM / 10:00 AM – 6:30 PM

Exhibitors who arrive on Wednesday between 10 AM and 11 PM, or Thursday between 8 AM and 12PM check in at the Exhibitor check in table by the loading dock. There will be no check in after 12 PM on Friday. Anyone checking in late must check in at the front Info table in the main lobby near pre-registration. You will be notified of your assignment prior to the event; However, there may be changes. All badges must be picked up at the show and will not be mailed prior to the event.

Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.
Electrical service is available directly from the electrical services company with the Raleigh Convention Center. A Convention Services Fact Sheet will be emailed to you with information. Please remember to order in a timely manner if you wish to receive the early incentive rates.

PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT GALAXYCON RALEIGH
* NO FOOD
* NO VAPE or TOBACCO PRODUCTS
* NO SWORDS, KNIVES, GUNS, or WEAPONS
* NO AIRSOFT
* NO BOOTLEGS
* NO HOVERBOARDS
* NO LIVE ANIMALS
* NO GAMES OF CHANCE

* NO TIME SHARES, VACATION PACKAGES, OR VACATION CLUBS

EXHIBITOR & VENDOR BOOTHS

STANDARD CORNER BOOTHS: $995

STANDARD INLINE BOOTHS: $750

BUNDLE BOOTHS- STANDARD CORNER AND STANDARD INLINE BOOTHS: $1645

Standard booths are 10×10 with Pipe and Drape.

These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth. Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Bundle booth packages combine a corner and an inline booth side by side. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $85. Badges are non-transferable. Please note that by purchasing exhibitor space at GALAXYCON RALEIGH you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 4/1/19. Any booth reservations not paid in full by 4/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 4/1/19 require payment in full. No deposits will be accepted after 4/1/19.


PREMIERE CORNER BOOTHS (Front of Show): $1,895

Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.

Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.

Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity is included in the price of this booth. Additional exhibitor badges are $85. Badges are non-transferable. Please note that by purchasing exhibitor space at GALAXYCON RALEIGH you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 4/1/19. Any booth reservations not paid in full by 4/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 4/1/19 require payment in full. No deposits will be accepted after 4/1/19.

PREMIERE CORNER BOOTHS (Front of Show 2nd Position): $1,695

Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.

Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.

Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, one six foot table, two chairs, a small company sign, and a small garbage can.

Additional tables are available from the decorator for a fee, or you may bring your own.Electricity is included in the price of this booth. Additional exhibitor badges are $85. Badges are non-transferable. Please note that by purchasing exhibitor space at GALAXYCON RALEIGH you are agreeing to the terms and conditions below. There is a 50% deposit required to hold space, with 100% balance due by 4/1/19. Any booth reservations not paid in full by 4/1/19 will be cancelled and the reservation lost. In the event of booth cancellation, exhibitor will need to re-apply for space based on availability. All booth reservations made after 4/1/19 require payment in full. No deposits will be accepted after 4/1/19.

NON-GENRE BRAND 10X10 CORNER BOOTHS: $1295

NON-GENRE BRAND 10X10 INLINE BOOTHS: $1050

These booths are for Brands outside of the geek / comic con genre to promote their services. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $85. Badges are non-transferable. Please note that by purchasing exhibitor space at GalaxyCon Raleigh you are agreeing to the terms and conditions listed at the bottom of the page.

PREMIUM ARTIST / PUBLISHER / COSPLAYER / WRITER / FILMMAKER BOOTHS

PREMIUM ARTIST CORNER BOOTH: $595 SOLD OUT

PREMIUM ARTIST INLINE BOOTH: $450 SOLD OUT

Independent Publisher and Premium Artist/Writer/Developer/Filmmaker/Cosplayer corner booths are 8′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, Video Game Developers, Filmmakers, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two Indie Press booths (one corner and one inline) per company. You are unable to purchase two corner booths or two inlines. If you are and indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional eight foot table for the 2nd face out.  

Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $85. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GalaxyCon Raleigh you are agreeing to the terms and conditions below.

CRAFTSPERSON BOOTHS

CRAFTSPERSON CORNER BOOTHS: $595 SOLD OUT

CRAFTSPERSON INLINE BOOTHS: $450 SOLD OUT

These 8' x 10' pipe and drape booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items.

INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two craftsperson booths (only one corner and one inline) per exhibitor. You are unable to purchase two corner booths.  Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one six foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional eight foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.  Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $85. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Limit of 2 per organization. Please note that by purchasing exhibitor space at GalaxyCon Raleigh you are agreeing to the terms and conditions below.

ARTIST ALLEY: $250 SOLD OUT

CRAFTSPERSON TABLES: $250 SOLD OUT

The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers.

Artist spaces are approx. 6 foot wide by 6 foot deep and come with with (1) six foot long table, 2 chairs and 2 Badges. Badges are non-transferable. They may not be sold or used as prizes or giveaways.  These tables are placed directly next to each other in a row. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist / writer. Artist alley is not designed for Craft Person’s wishing to sell hand made items such as jewelry, clothing, craft items, plushies etc. Crafts Person’s are however eligible for Crafts Person Tables/Booths. Electricity is available from the convention center. Information on purchasing electricity will be emailed a few weeks before the show. Additional exhibitor badges are $85. Badges are non-transferable. They may not be sold or used as prizes or giveaways. By purchasing an artist table for GalaxyCon Raleigh you agree to the terms and conditions listed on the checkout page. Limit 2 per artist.

COSPLAY ALLEY TABLES: $250

Cosplay Tables are 6′ tables and located adjacent to artist alley.

These tables are specifically for Cosplayers who are selling their own prints and HAND CRAFTED cosplay creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. If you have a few original designs on t-shirts of your original art in addition to your own crafts, those items are allowed at a craftsperson's table.There is a limit of one cosplay tables per exhibitor. Each table comes with 1 exhibitor badge, a small company sign, and a small garbage can.

Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $85. Badges are non-transferable. They may not be sold or used as prizes or giveaways. Please note that by purchasing exhibitor space at GalaxyCon Raleigh you are agreeing to the terms and conditions below. Limit 1 per cosplayer

For questions about vendor space, placement and availability, contact raleigh@superconventions.com or call (919) 907-0424


Terms and Conditions and Disclaimer

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT GALAXYCON RALEIGH

1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. GALAXYCON RALEIGH will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee’s have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.

2. Exhibitor badges are nontransferable. They may not be sold or used as prizes or giveaways. Exhibitor personnel must wear official Show Exhibitor badges at all times during move-in, show days, and move-out. Please do not give Exhibitor Badges to anyone other than your full time employees and remove all badges from the building when you leave on your last day there. Badges left behind are often abused by unauthorized personnel so do not leave them in your booth or discard on the floor.

3. Exhibitors are responsible for their booth staff. Exhibitor badges are nontransferable. The exhibitor is responsible for all actions of his or her booth staff or anyone wearing their company exhibitor badge. Exhibitor booth personnel found in violation of policies will be removed, having their badge confiscated. Exhibitor staff misconduct can lead to the removal of the exhibitor from the exhibit floor without refund. Exhibitors removed in this way will NOT be allowed to return to future shows with GalaxyCon.

4. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless GALAXYCON RALEIGH and all GALAXYCON RALEIGH staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in GALAXYCON RALEIGH. GALAXYCON RALEIGH agrees to pay for overnight security in the main exhibit hall. Exhibitor is responsible for their own security during show hours.

5. In addition, all vendors/exhibitors/artists acknowledge that GALAXYCON RALEIGH and all GALAXYCON RALEIGH staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.

6. GALAXYCON RALEIGH in no way endorses any artists/vendors/exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of GALAXYCON RALEIGH. Artists/vendors/exhibitors do not represent GALAXYCON RALEIGH in any way.

7. All merchandise bought or sold at the GALAXYCON RALEIGH is done strictly between artists/vendors/exhibitors and attendees/buyers, GALAXYCON RALEIGH is not party to or responsible in any way for any transactions made between said parties.

8. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIVES, OTHER SHARP ITEMS, TASERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.

9. NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.

10. No Bootleg DVDs or CDs. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.

11. No outside food vendors are allowed. The Raleigh Convention Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.

12. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials or services to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the shows management.

13. No Live Animals. Exhibitors may not engage in the sale of living animals at the even

14. Nudity is NOT allowed in the convention center under any circumstances.

15. No Bingo, Lottery type gaming (or gambling of any sort) is allowed.

16. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.

17. State tax is the responsibility of the artist/vendor to collect according to state laws.

18. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted.

19. Exhibitors have given permission to be photographed and recorded for any and all future GalaxyCon use.

20. No exhibit may block or interfere with other exhibits or with the aisle space. This includes use of excessive noise. Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.

21. Should you (the exhibitor) find that you are not able to attend GalaxyCon and have already paid for your space, the policy is as follows: A refund will be given, minus cancellation fee based on the booth type purchased and date cancelled. The cancellation fees are as follows:

Standard Exhibitor Booths &amp; Non-Genre Booths:</strong> $150 before May 15th, $250 before July 1st, and $350 up until the show.

Artist Alley Tables, Craftsperson Alley Tables, Premium Artist Booths, &amp; Craftsperson Booths: $75 before May 15th and $125 up until the show.

22. Abandoned Property: Any property not removed from the Raleigh Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

23. GALAXYCON RALEIGH reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that you new rules are added that prevent you from selling your core product, you will be notified and refunded in full.