RetroWorld Expo 2023 Application ::


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Application Details

This is an application for a vendor booth on the main vendor floor of RetroWorld Expo. Please answer some questions about your business. Once approved you will receive a confirmation email with a purchase link where you can complete the application process. Please allow us 24 - 48 hours to review the application. If you have any questions or do not receive a response please email kris@retroworldexpo.com.

STANDARD VENDOR SPACE (selling general merchandise)

  • Standard Vendor Space 10' x 10' $340
  • Double End Cap Space 10' x 20' $800
  • Quad (4) End Cap Space 20' x 20' $1300

ARTIST & HANDMADE CRAFTS SPACE

  • Artist Booth 10' x 10' $245

INDIE DEVELOPER SPACE

Indie Developer Booth 10' x 10' $150

STREAMER / YOUTUBER SPACE

Streamer / Youtuber Booth 10' x 10' $275

RWX SPONSORSHIP OPTIONS AVAILABLE

  • Digital Logo Sponsor - $250
  • Digital Logo & Printed Materials Sponsor - $350
  • Event Bag & Digital Logo Sponsor (provide your own tote bags) - $750
  • Event Bag & Digital Logo Sponsor - $1500
  • Presenting Sponsor - $6000

Email kris@retroworldexpo.com for more information


Information

CLICK LINK AT TOP OF PAGE TO SUBMIT A VENDOR APPLICATION. We will review and respond with an approval which will provide a purchase link in an email. Vendors we are looking for include Video Games, Collectibles & Toys, Pokemon, Magic, YuGiOh, VHS, Artists & Handmade Pop Culture Related Items, Indie Developers, Vintage T-Shirts & Clothing, Cosplay, Author of material related to the show, Streamers / Youtubers. Arcade Machines and other Pop Culture related vendors.

PLEASE NOTE THIS IS ONLY AN APPLICATION. YOUR BOOTH IS NOT RESERVED UNTIL WE RECEIVE PAYMENT

Vendor Floor Hours open to the public:

Saturday 10am - 8:30pm (we do have an early access to some attendees at 9am)

Sunday 10am - 5pm (we do have early access to some attendees at 9am)

Load in Hours:

Day before the show: 12pm - 8pm

Saturday / Sunday (day of the show): 8am - 10am

RetroWorld Expo continues grow year over year with approximately 6,000+ attendees. Attendees come from all over the country with majority coming from the surrounding areas CT, MA, NY, RI, VT and NH. Our attendees rate RWX as one of their favorite expos in the area and many come back year after year.

In our year end surveys our attendees indicate that the number one reason they come back to RWX is for the vendor marketplace. Our marketplace is made up of over 160 spaces with a mix of video games, tabletop, toys, collectibles, pop culture, indie developers, artists and handmade crafts. Vendors who come back each year say that RWX is one of their favorite shows and we sell out of vendor space each year.

We use Demers Exposition Services for all set up such as pipe & drape, chairs and tables. They are on site the weekend of the event for any additional needs that you might have such as additional tables and chairs or other items that may need to be rented. www.demersexpo.com

We strive to make each vendor's experience a great one and work with each and every vendor to make sure they have a great weekend. If you have any questions regarding being a vendor please contact Kris Krohn at kris@retroworldexpo.com.

After your purchase you will receive an email confirming your space options. We send out a detailed packet to all vendors several weeks before the show with info on parking, your space assignments, load in/out and other pertinent info to make your weekend a success.

Each booth comes with one (1) 8' table and 2 chairs and 2 weekend passes to the show. If you purchase multiple booths you will receive 2 passes per booth. Vendors can purchase additional vendor passes once they receive a purchase link or at the show during load in times at the vendor check in area.

Some spaces may be pipe and draped and others may be open areas. We lay out the floor in our discretion to present the best look for the show. 

VENDOR FLOOR SPACES ARE NON-REFUNDABLE. If you later realize you are unable to attend we will do our best to try to backfill your space and offer a refund but make no guarantees.

HOTEL INFO

We have special rates that we personally negotiate each year at the Marriott Hartford Downtown (attached to CT Convention Center) as well as the Hartford Downtown Holiday Inn (0.7 miles away).  There are limited rooms available through www.retroworldexpo.com > hotels to get our special hotel rates. We suggest you book your rooms early as discounted room blocks do sell out. There are also other hotel options on our website throughout Hartford that are available.

http://retroworldexpo.com/hotels/


Terms and Conditions and Disclaimer

Electricity, WIFI and other services are sold to Vendors directly through the Connecticut Convention Center (CTCC) Services team.  Electricity and Wifi can also be purchased day of at the event from the CTCC. 

For current pricing go to > https://www.ctconventions.com/exhibitors/order-services/

A representative from the CTCC will reach out to you to process your payment for Electricity or Internet Access or to further discuss the options.

In order to be in compliance with the State of Connecticut, it is recommended you apply for a Connecticut Sales Tax Permit.  RetroWorld, LLC is not responsible or liable for remittance of vendor's CT Sales Tax.  All Vendors are responsible for filing their own sales tax returns with the State of CT.  CT Sales Tax is 6.35%