New Vendor deposits are due May 11th 2018.
Returning Vendor deposits are due May 27th 2018
The
Wizarding Dayz booths are based on a 10X10 system with the exception of Artist
Alley and Author Islands.
Each
10X10 space will receive (3) pipe and drape walls, (1) 8' table and (2) chairs.
Please let us know if you will not need any of these items.
As
you register for your booth please make sure you select a category that your
business or organization best falls into. If you are not sure what category you
would fall in to please email us at jes@wizardingdayz so we can best help
you. We are limiting the number of vendors in each category to best serve not
only our patrons but you as a vendor. Each vendor will get 4 vendor
wristbands per day for volunteers or employees. More employee/volunteer passes
can be requested and given out upon approval.
*If you are in need of Power or
vendor accessories, contact us. If you need WIFI that can
be purchased on-site at the Expo Center
All
vendors have to pay a deposit before booth placement will be made. If for any
reason you need to cancel your booth you will need to cancel in writing through
an email. If you cancel at least 30 days before the event date you will get a
refund minus a $25 service fee. If you cancel later than 30 days a $75-$150
will be deducted from your refund depending on the date you cancel and the
situation.
HOW WILL I KNOW I AM APPROVED?
All applications will go under a review process. There is no
particular order to when applications are reviewed.
You will receive an email from GrowTix letting you know that
your status has updated. As soon as you receive a pay link you have been
approved and as soon as you make a payment you will be assigned a spot on the
Vendor Map.
All vendors will need to be
approved to be a vendor. If you are not sure if your business or organization
meets the vendor requirements, please email us at jes@wizardingdayz.com
Exhibit Space Terms and Conditions and
Disclaimers
1. Defined Terms
The following are conditions for becoming a
Vendor at 2019 Wizarding Dayz. scheduled for February 22nd & 23rd, 2019 at
the Mountain America Expo Center
2. Contract Acceptance
This contract shall become binding and
effective only when it has been signed by the Vendor and deposit is paid.
3. Assumption of Risks; Releases
Vendors expressly assumes all risks associated
with (resulting from or arising in connection with) Vendor's participation or
presence at the Event, including, without limitation, all risks of theft, loss,
harm, damage or injury to the person (including death), property, business or
profits of Vendor, whether caused by negligence, intentional act, accident, act
of God or otherwise. Vendor has sole responsibility for its property or any
theft, damage or other loss to such property. Neither Organizer nor the Exhibit
Facility accepts responsibility, nor is a bailment created, for property
delivered by or to Vendor. Neither Organizer nor the Exhibit Facility shall be
liable for, and Exhibitor hereby fully and forever release and discharge the
Organizer and the Exhibit Facility, individually and collectively,
representatives and attorneys, and predecessors, assignees and successors of
each of them, from all claims, actions, causes of action, demands,
cross-claims, counter-claims, obligations, contracts, indemnities,
contributions, suits, debts, sums, accounts, controversies, rights, damages,
costs, attorneys' fees, losses, expenses and liabilities whatsoever, in law,
equity or otherwise (collectively "Claims") which either may now have
or have had or which may hereafter accrue, individually, collectively or
otherwise in connection with, relating to or arising out of Vendor's participation
and/or presence in the Event. Vendor acknowledges that there is a possibility
that subsequent to the execution of this contract, it will discover facts or
incur or suffer claims that were unknown or unsuspected at the time this
contract was executed, and which if known by it at that time may have
materially affected its decision to execute this contract. Vendor acknowledges
and agrees that by reason of this contract and it is assuming any risk of such
unknown facts and such unknown and unsuspected claims.
4. Indemnification
Vendor shall on a current basis, indemnify,
defend and hold Organizer and the Exhibit Facility harmless from any and all
claims, demands, suits, liabilities, damages, losses, costs, reasonable
attorneys' fees and expenses, which result from or arise out of or in
connection with Vendors' participation or presence at the Event; any breach by
Vendor of any agreements, promises or other obligations under this contract;
any matter for which Vendor is otherwise responsible under the terms of this
contract; any violation or infringement of any law or ordinance or the rights
of any party under any patent, copyright, trademark, trade secret or other
proprietary right; any libel, slander, defamation or similar claims resulting
from the actions of Vendor; harm or injury (including death) to Vendor; and
loss or damage to property or the business or profits of Vendor, whether caused
by negligence, intentional act, accident, act of God, theft, mysterious
disappearance or otherwise. Vendor shall not settle or compromise any claims
against Organizer without Organizer's prior written consent.
5. LIMITATION OF
LIABILITY
Under no circumstances will the organizer or Mountain
America Expo Center be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages whatsoever of any lost profits or damages. In no event
shall Wizarding Dayz maximum liability under any circumstance exceed the amount
paid to Wizarding Dayz by Vendor for Vending space rental pursuant to this contract. Organizer makes no representations or
warranties, express or implied, regarding the number of persons who will attend
the Event or regarding any other matters.
6. Qualifications of
Exhibitor
Wizarding Dayz, in its sole discretion, shall
have the right to determine whether a prospective exhibitor is eligible to
participate in the Event. Applicants who have not previously exhibited at a
prior event held by Organizer like that of the Event may be required to submit
a description of the nature of their business and the items intended to be
exhibited. Wizarding Dayz reserves the right to restrict or remove any exhibit
which Wizarding Dayz, in its sole discretion, believes is objectionable or
inappropriate. Only Exhibitors with products and/or services relating to comic
books, comic strips, animation, or other related popular culture items are
eligible to exhibit. No adult materials may be displayed or sold, as this is a
family event.
7. Assignment of Space
Vendor space shall be assigned by Wizarding Dayz
Management.
-All vendors must pay a deposit before booth placement will be
made. If for any reason you need to cancel your booth you will need to cancel
in writing through an email. If you cancel at least 30 days before the event
date you will get a refund minus a $25 service fee. If you cancel later than 30
days a $75-$150 will be deducted from your refund depending on the date you
cancel and the situation.
Wizarding Dayz reserves the right to change the floor plan or to
move a vendor to another booth location prior to or during the Event if
Wizarding Dayz in its sole discretion determines that to do so is in the best
interest of the Event. You will be notified if this happens in advance.
8. Cancellation by Vendor
All vendors must pay a deposit before booth
placement will be made. If for any reason you need to cancel your booth you
will need to cancel in writing through an email. If you cancel at least 30 days
before the event date you will get a refund minus a $25 service fee. If you
cancel later than 30 days a $75-$150 will be deducted from your refund
depending on the date you cancel and the situation.
*By agreeing to be a Vendor at Wizarding Days
you are investing in your business and its success. You are deciding to be at
an event as a vendor. Wizarding Dayz does not guarantee that any vendor will
make a profit and will not refund any Vendor their booth fee during or after
the event. We want all Vendors to succeed. If you need help promoting, need
ideas for your booth or need guidance on how to navigate being a vendor at our
event please reach out before the event so we can help you.
9. Cancellation by Wizarding Dayz
If Vendor fails to make a payment required by
this contract in a timely manner, Wizarding Dayz Management may terminate this
contract immediately (and Vendor's participation in the Event) without further
notice and without obligation to refund monies previously paid. Wizarding Dayz
reserves the right at its discretion to refuse Exhibitor permission to move in
and set up an exhibit if Vendor is in arrears of any payment due to Wizarding
Dayz is expressly authorized (but has no obligation, expressed or implied) to
occupy or dispose of any space vacated or made available by reason of action
taken under this paragraph in such manner as it may deem best, and without
releasing Vendor from any liability hereunder.
If Wizarding Dayz removes or restricts an exhibit which Wizarding Dayz considers to be
objectionable or inappropriate, no refund will be due to the Vendor. Wizarding
Dayz may also terminate this contract effective upon written notice of
termination if Vendor breaches any of its obligations under the contract
without any obligations, expressed or implied, on Wizarding Dayz part to refund
any payments previously made and without releasing Vendor from any liability
arising because of or in connection with such breach.
10. Cancellation of
the Event
If Wizarding Dayz cancels the Event due to
circumstances beyond the reasonable it's control (such as acts of God, acts of
war, governmental emergency, labor strike or unavailability of the Exhibit
Facility) Wizarding Dayz shall refund to each Vendor its exhibit space rental
payment previously paid, minus a share of costs and expenses incurred, in full
satisfaction of Organizer's liabilities to Exhibitor. Wizarding Dayz reserves
the right to cancel, re-name or re-locate the Event or change the dates on
which it is held. If Wizarding Dayz changes the name of the Event, relocates
the Event to another event facility within the same city or changes the dates
for the Event to dates that are not more than thirty (30) days earlier or
thirty (30) days later than the dates on which the Event originally was
scheduled to be held, no refund will be due to Exhibitor; provided however,
Wizarding Dayz shall assign use of such space to Vendor pursuant to the terms
of this contract.
11. Exhibit Space Occupancy
Hours and dates for installing, occupying and
dismantling exhibits shall be those expressly specified by Wizarding Dayz. If
Vendor fails to install its display in its assigned space by 1 hour before
show opens or leaves its space unattended during the Exhibit hours, Wizarding
Dayz shall have the right to take possession of the space and no refund will be
due to Exhibitor. If a vendor leaves event early and loads out before
Vendor hall is closed to the public, they will not be allowed to be a vendor at
Wizarding Dayz the next year. +If you have circumstances beyond your control on
why you need to leave early please talk with our on-site Vendor team.
All Vendors must be open for business during
the event hours. Vendor may not
dismantle the display until the Event is officially closed by Wizarding Dayz.
Exhibitors may not assign their display space to third parties without prior
written approval from Wizarding Dayz.
12. Listings and
Promotional Materials
By Vendors’ participation in the Event, Vendor
expressly grants to Wizarding Dayz a fully paid, perpetual non-exclusive
license to use, display and reproduce the name, trade names and product names
of Vendor in any directory (print, electronic or other media) listing the
exhibiting companies at the Event and to use such names in Wizarding Dayz
promotional materials. Wizarding Dayz shall not be liable for any errors in any
listing or descriptions or for omitting any vendor from the directory or other
lists or materials. Vendor agrees that Wizarding Dayz may also take photographs
or Vendor's booth space, exhibit and personnel during, before or after the open
hours of the Event and use such photographs for any Wizarding Dayz promotional
purpose.
13. Care of Exhibit Facility
Exhibitor shall promptly pay for any and all
damages to the Exhibit Facility or associated facilities, booth equipment or
the property of others caused by Exhibitor.
14. Taxes and Licenses
Vendor shall obtain any licenses, permits or
approvals under federal, state or local law applicable to its activities at the
Event at its sole expense. Exhibitor shall obtain any necessary tax
identification numbers and permits and for paying all taxes, license fees, use
fees, or other fees, charges, levies or penalties that become due to any
governmental authority in connection with its activities at the Event.
15. Copyrighted Materials
Exhibitors shall not play or permit the
playing or performance of, or distribution of any copyrighted material at the
Event unless it has obtained all necessary rights and paid all required
royalties, fees or other payments.
16. Observance of Laws
Exhibitor shall abide by and observe all
federal, state and local laws, codes, ordinances, rules and regulations, and
all rules and regulations of the Exhibit Facility (including without limitation
any union labor work rules). Without limiting the generality of the foregoing,
Exhibitor shall construct its exhibits to comply with the Americans with
Disabilities Act.
17. Additional Terms and Conditions
Wizarding Dayz has sole control over
attendance policies. Except as provided to the contrary in this contract; all
monies paid by Exhibitor shall be deemed fully earned and non-refundable at the
time of payment. Exhibitor shall conduct itself at all times in accordance with
normal standards of decorum and good taste. In addition to its right to close
an exhibit and withdraw acceptance of the contract, Wizarding Dayz in its sole
judgment may refuse to consider for participation in future events held by
Organizer an Exhibitor who violates or fails to abide by the contract and any
of the accompanying rules and regulations. Any amendment or modification to
this contract must be in writing and signed by an authorized representative of
Wizarding Dayz. Exhibitor may not assign this contract, or any right hereunder
nor may Exhibitor sublet or license all or any portion of its exhibit space
without the prior written consent of Wizarding Dayz, which consent shall be in
Wizarding Dayz sole discretion.
18. Exhibitor Service Guide
Once Exhibitor contract has been approved and
processed, Wizarding Dayz will send an Exhibitor Service Guide to the Primary
Contact listed on the front of this agreement. The Exhibitor Service Guide will
include information integral to participation at the Event, including but not
limited to additional exhibitor rules and regulations, official contractor
order forms, registration, shipping and drayage, utilities, and building
services, exhibitor display rules, and move-in, move-out schedules.
19. Incorporation of Rules and Regulations
Any and all matters pertaining to the Event
and not specifically covered by the terms and conditions of this contract shall
be subject to determination by Wizarding Dayz in its sole discretion. Wizarding
Dayz may adopt rules or regulations from time to time governing such matters
and may amend or revoke them at any time, upon reasonable notice to Exhibitor.
Any such rules and regulations (whether or not included in an Exhibitor Service
Guide or similar document) are an integral part of this contract and are
incorporated herein by reference and shall have the full force effect as
if such rules and regulations are fully set forth herein. Exhibitor shall
observe and abide by additional regulations made by Wizarding Dayz as soon as
these additional rules or regulations are communicated to Exhibitor. This
contract (including the Vendor Service Guide and any additional rules or
regulations adopted by Wizarding Dayz from time to time) states the entire
agreement of the parties with respect to the subject matter hereof.
20. Character of Displays: Use of Aisles and Common
Areas Distribution of samples and printed matter of any kind, and any promotional
material is restricted to the exhibit booth. All exhibits shall display
products or services in a tasteful manner as determined in Wizarding Dayz sole
discretion. The aisles, passageways and overhead spaces remain strictly under
control of Wizarding Dayz. No signs, decorations, banners, advertising material
or special exhibits will be permitted in any of these spaces except by written
permission of Wizarding Dayz.
21. Fire and Safety Laws
Federal, state, and city laws and Mountain
America Expo Center rules and regulations must be strictly observed.