Volunteer Application

All fields are required.

About the role of Volunteer

Thank you for your interest in Wizarding Weekend 2019, a celebration of magic and fantasy!

Complete this form if you wish to volunteer for Wizarding Weekend 2019. We will follow up closer to the event.

**Note: This is the registration form for individuals. If you are applying for a group, please email the 2019 volunteer manager, Jeremiah Cotman, directly at officialwizardbusiness@gmail.com


- after 4 hours of volunteering - a FREE MAGICAL PASSPORT 


While you may volunteer in a costume, we are not specifically looking for costumed volunteers or cosplayers. 

All persons under 18 years of age must volunteer with, or have permission to volunteer from a parent or legal guardian.

Description of Roles:

  • Block Captain - Supervise volunteers, check in vendors, and answer questions within a specific block
  • Build Crew - Helps build and set-up booths, sets, activities, etc.
  • Mystic Arts Ball Assistant - Sell tickets at entrance into Mystic Arts Ball on Friday night
  • Floater - Assist organizers with various tasks
  • Games and Crafts Crew - Attend and run a game or craft booth, including assist with GorgeKeep Quests
  • Logistics - Anything from running errands for Festival Staff to checking in volunteers to emptying trash
  • Merchandise Sales - Customer service and sales of merchandise
  • Pedestrian Crossing Guard - Assist pedestrians crossing at intersections
  • Set-up/Clean-up - Assist with setting up/taking down tents, equipment, games, etc. (must be able to life 20 lbs)
  • Special Guest Support - Assist celebrities with requests, crowd control, etc.
  • Stage Manager/Assistant - Stage Hand at the Bernie Milton Pavilion
  • Ticket Booth Sales - sell tickets for games and activities
  • Vendor Support - Help vendors set up, take down and provide breaks throughout the day, crowd control
  • Volunteer Coordination - Assist with signing in volunteers and providing instructions

Volunteer Terms and Conditions and Disclaimer

By signing, I understand that if I am accepted as a volunteer for Wizarding Weekend, I agree to put my best foot forward and represent the festival at its best (i.e.- no foul language, no inappropriate clothing or costumes, assist festival attendees to the best of my abilities throughout my volunteer shift(s), when in doubt ask for assistance, etc).  If I am unable to follow through with my chosen shift, I will inform the volunteer manager at officialwizardbusiness@gmail.com as soon as possible.  

I understand that should I be injured, become ill, or otherwise require medical treatment in the course of acting as a volunteer for Wizarding Weekend that I waive any claim against Wizarding Weekend staff and associated non-profit organizations that would be attributed to such circumstances. 

About Wizarding Weekend Ithaca

LIVE THE MAGIC - participate in an unforgettable weekend celebrating magic, science and fantasy!

 October 26 and 27, 2019

Downtown Ithaca New York

Donations collected at entry Wishing Wells to support family friendly activities, live music and performers and interactive exhibits - Festival Add On experiences include Magical Passports and Mystic Arts Ball.

Wizarding Weekend is production of FanUnity Inc, a non-profit dedicated to connecting fans and communities.


October 26 and 27, 2019

Downtown Ithaca

171 East Martin Luther King Jr. Street
Ithaca, Ne

Liquid State Brewing

620 West Green Street
Ithaca, NY