Volunteer Application :: Basic Information

All fields are required.

About the role of Volunteer

Volunteer Terms and Conditions and Release

NOTE: Be sure to review all forthcoming sections as every submission represents a binding agreement with the applicant indicating they have read, understand, and agree to abide by the protocol outlined herein. 

REMINDERS:

• After submitting, please check your spam folder and add "info@dreamconvention.com" to your contacts to ensure receipt of all future email updates. Missed messages in the spam folder, including those requiring candidate feedback, will not be accepted as excuses or exceptions.

• Pre-submitted applications are required for membership.

• On-site walk-up candidates will not be accepted.

• Please do not spam multiple applications. Candidates that participate in this behavior will have all submissions revoked and eligibility restricted for future opportunities.

• Errors, glitches, and other issues regarding digital forms must be reported to info@dreamconvention.com prior to deadlines for resolution and/or to request a submission extension.

• Dream Con’s leadership reserves the right to terminate an applicant’s eligibility or candidate’s offer at staff discretion.

• There are no complimentary travel or lodging accommodations available to volunteer crew members.

TIMELINES:

# CREW RECRUITMENT PHASE 1

VOLUNTEER CREW GENERAL APPLICATION RELEASE DATES:

November 7th – Crew Applications Open (Early Release; Previous Members Only)

November 18th  – Crew Applications Open (Full Release; Available To Public)

May 13th  – Crew Applications Close (Subject to change)

VOLUNTEER CREW GENERAL APPLICANT CLASSIFICATIONS:

All general applications submitted from

November 7th to January 27th @ 11:59pm CST

will be classified as WAVE 1 Priority Applicants.

All general applications submitted from 

January 28th to March 17th @ 11:59pm CST

will be classified as WAVE 2 Standard Applicants.

All general applications submitted from 

March 18th to April 14th @ 11:59pm CST

will be classified as WAVE 3 Waitlist Applicants.

All applications submitted on April 15th or later 

will be classified as "Waitlist Reserve" 

and have no confirmed timeline or correspondence. 

# CREW RECRUITMENT PHASE 2

APPROVED APPLICANT NOTIFICATION DATES:

Selected candidates will transition from their respective general applicant classification  to "Approved Applicant" upon receipt of a confirmation email via info@dreamconvention.com. Due to the volume of submissions, only approved applicants tentatively accepted to join the Dream Con Volunteer Crew may receive follow-up correspondence regarding their status. Rejected applicants may not receive any updates regarding their application but we appreciate the interest and encourage everyone to apply again in the future. All status updates are issued on a rolling basis as they become available however the following are the final dates to expect correspondence if a candidate is selected depending on the original application's submission date:

Selected candidates from the WAVE 1 Priority Applicants 

will be notified via email on or before FEBRUARY 10th @ 11:59pm CST

And must submit the enclosed onboarding documentation by MARCH 3rd  @ 11:59PM CST

Selected candidates from the WAVE 2 Standard Applicants 

will be notified via email on or before APRIL 7th @ 11:59pm CST

And must submit the enclosed onboarding documentation by APRIL 21st  @11:59 pm CST 

Selected candidates from the WAVE 3 Waitlist Applicants

 will be notified via email on or before APRIL 24th @ 11:59PM CST

And must submit the enclosed onboarding documentation by MAY 5th @11:59 pm CST

All candidates from WAVE 1 and WAVE 2 that are not selected/approved and do not receive correspondence on the aforementioned dates will automatically have their submissions rollover to the WAVE 3 Waitlist Applicant cohort for further consideration in the event there are additional vacancies. However, please note rollover applications that are not selected/approved by May 13th ultimately still may not receive any final updates or follow-up correspondence. Again, we appreciate your interest and encourage everyone to apply again in the future.

Failure to submit onboarding/orientation documents by the above deadlines may result in a cancelled offer. Extensions must be requested prior to the  deadline. Our team highly recommends confirming travel, lodging, and other relevant accommodations prior to accepting this commitment.

#  CREW RECRUITMENT PHASE 3 

CONFIRMED MEMBERSHIP ONBOARDING & ORIENTATION:

All "Approved Applicants" will transition to "Confirmed Member" of the Dream Con Volunteer Crew upon accepting their offer by completing and submitting the following information:

• Confirmation Of Intent 

• Schedule Questionnaire/Survey

Additional documentation may be required depending on a confirmed crew member's department and position. These include, but are not limited to, confidentiality agreements, emergency contact lists, liability waivers etc.  Members are expected to attend any required remote meetings scheduled by their department leads. These are typically once or twice a month. Members are expected to complete action items issued via email correspondence in a timely manner or risk revoked membership and removal from the Dream Con Volunteer Crew.

Orientation meetings are scheduled to begin for confirmed members during the last week of April. Department assignments will follow in late May. Depending on operational needs, meetings may begin earlier for confirmed crew members selected for high-priority roles and department.

The deadline to request schedule changes will be June 16th at 11:59pm CST. Failure to submit a request on or before this date may result in removal from the volunteer crew and restrictions from additional opportunities.

There are no refunds available for confirmed members however these crew members are permitted to pickup their purchased ticket and physically  transfer it to another person of their choosing. 

As a reminder, Dream Con leadership reserves the right to terminate volunteer crew membership at staff discretion for any reason without notice; particularly if onboarding documentation and orientation participation is not in alignment. 

BENEFITS AND REQUIREMENTS:

Volunteer Code of Conduct  

All volunteers must exemplify a professional attitude and attire at all times. All volunteers must respect con-goers, dealers, guests, and other staff members, regardless of gender, race, religion or any other differences. On the day of their first shift, volunteers must check in to the volunteer headquarters. All volunteers are expected to complete at least 12 hours of volunteer work during the convention. 

If you are unable to work your specified shift, please notify the volunteer manager within 2 hours of your designated time. No call, no shows will result in having your badge removed and banned from volunteering at future Dream Con events.

Standard Benefits

• One (1) complimentary three-day admission badge.
• One (1) commemorative Dream Con Volunteer Crew T-shirt. Multiple shirts may be available.
  
• Access to the volunteer lounge during member's shift(s) within normal event hours.

Additional Benefits (Vary from year to year)

NOTE: All additional benefits below vary between years and sometimes between departments. These perks are contingent upon a volunteer crew member's daily performance as reviewed by the executive leadership. All rewards are subject to change at staff discretion without notice.

• Food/Catering/Meals via lounge
• Access to Volunteer Crew Discord channel and community events through end of calendar year
• Access to volunteer lounge during regular show hours including outside of shift. In the event capacity of the lounge is reached crew members currently on shift will be given priority access.
• Access to exclusive reserved discounted hotel block(s) while availability lasts
• Access to after parties and special events
• Feedback sessions with event staff/leadership to debrief and improve future events
• Eligibility for inclusion in official media recap content
• Written referrals/recommendations for other events and opportunities
• QA/beta testing new products and programs
• Early access and priority consideration for next year's crew/volunteer application
• Early notifications and early access for staff applications; when vacancies are available

Requirements

• Must be 18 years old by first day of event (valid photo ID required; must be presented to check-in)  
• Abide by all Dream Con Policies 
• Abide by all rules and regulations enforced by the venue(s): hotels, convention center, etc.
• Abide by all federal and state laws 
• Abide by all COVID policies established by the venue(s): hotels, convention center, etc.
• Complete a minimum of 12 hours (maximum of 24 hours)
• Volunteers are not allowed to impersonate staff members

Dress Code 

All volunteers must adhere to the dress code for the entirety of the convention. The dress code is as follows: 

• No swimwear or bikinis 
• No body paint or extremely tight-fitting clothing 
• Shirts, pants, and shoes must be worn at all times 
• No offensive clothing (shirts with certain language, obscene images etc.)
• No tattered or ripped shirts or jeans
• Acceptable level of hygiene 

Dream Con recommends that all volunteers wear comfortable clothes; many positions require long periods of walking or standing.

Volunteer Crew members may have their membership status changed or terminated at staff's discretion without notice. Volunteer Crew members who violate any of the outlined policies on this form are subject to disciplinary action including the revoking of volunteer crew privileges and potential removal from Dream Con.

Requirements 

• Must be 18 years old by first day of event (valid photo ID required upon arrival of first shift)  
• Abide by all Dream Con Policies 
• Abide by all rules and regulations enforced by all venues: convention center, hotels etc.
• Abide by all federal and state laws 
• Complete a minimum of 12 hours (maximum of 24 hours)
• Volunteers are not allowed to impersonate staff members
• Volunteers are not to permit any usage of the lounge by friends, family or other affiliates that have not confirmed membership

COVID Protocols

• Face masks MUST be worn in the eSports Stadium and throughout the entire building at all times (even if you are outside of the convention area).
• Masks must properly cover the nose and mouth.
• Social distancing protocols will be enforced onsite and markers will be placed to maintain lines and boundaries.
• Maintain at least 6 feet of separation from individuals not within the same household.
• "Trolling" by faking illness is grounds for immediate removal.