Volunteer Application :: Basic Information

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About the role of Volunteer

HawaiiCon Volunteer Application

Thank you for volunteering to help HawaiiCon happen.

HawaiiCon is a 100% volunteer-run, fan-run convention. Every year we bring some of the world’s best talent to the Big Island for the best party on the island. This party also serves to bring over 500 Hawaii Island keiki in contact with our talented guests, while fundraising to support fantastic STEAM education programs on Hawaii. The Board, Committee and Staff of HawaiiCon send out our most sincere thanks to the volunteers for making it all happen.

You can volunteer for two hours of time at HawaiiCon, or twenty—whatever amount of time fits your availability and the way that you’d like to spend your time at the convention. Please only put the number of hours you are willing to work.  We ask that you be conservative in your estimate so that HC Staff can ensure there are enough volunteers for each day of the Con. You can always ask for more hours later, even on the day of the con!

Some details about volunteering:

  • Volunteers who serve from two to fifteen hours will receive a lanyard identifying them as part of our con ohana. Volunteers who serve sixteen or more hours will receive a HawaiiCon Volunteer lanyard, one free 4 Day Pass, and access to the Volunteer Suite (a rest stop with snacks and drinks).

  • Volunteers must be 18 years old at the time of the convention. Exceptions can be made for teen volunteer groups who work under the supervision of a chaperone.

  • Hours towards 16 hours of service can be earned throughout the year! The HawaiiCon organization is increasingly becoming involved in serving our Big Island community year round. Join in and earn hours towards a free 4 Day Pass!

  • You do not have to be a Big Island resident to serve as a volunteer. We welcome volunteers from neighbor islands and from around the world.

  • Volunteers will be provided training and are expected to adhere to HawaiiCon policies and our operations principles. All volunteers work under the supervision and consent of HawaiiCon’s Personnel Director and Volunteer Coordinator. If you have any questions about volunteering at HawaiiCon, please email:

Please use this application to help us make sure that you’re in a volunteer position that best suits you, and if you have any special needs, please make sure that we know so that we can take care of you.


Volunteer Terms and Conditions and Release

By submitting your application to volunteer, you are agreeing to adhere to our posted HawaiiCon policies (http://www.hawaiicon.com/policies)  and acknowledge that submitting an application is no guarantee that you  will be assigned any volunteer duties.  Further,  you affirm that the  facts set forth on your form are true and complete. You understand that if you are accepted as a volunteer, any false statement, omissions, or other  misrepresentations made on this application may result in immediate dismissal. 

The HawaiiCon organization is a non-profit entity, designated to support STEAM education on the Big Island of Hawai'i. Each year HawaiiCon engages in several activities related to its mission, including the HawaiiCon Science Fiction Convention. This convention is intended to celebrate and build an appreciation for sci-fi, science and culture, incorporating all cultural groups represented, with specific acknowledgement and emphasis on the connection of the Hawaiian culture to the physical, intellectual and spiritual context.

HawaiiCon is a non-profit organization under section 501(c)(3) of the United States Internal Revenue Code.

Contact: CustomerService@HawaiiCon.com
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